We often get the question on how to set up a sales territory that covers several states, including territories that cross state boundaries. This is a project where using grouping and ungrouping plays a big part. We recommend building this map state by state to keep sense of all the pieces. Do it wrong and you end up with hundreds of little pieces that become very difficult to make sense of. Using grouping you can keep the map together and end up with a great presentation.
1. Open the map and Click on a single state, say Ohio, Ungroup it, you will see that you now have two groups, text and land. You don’t need to Ungroup any further if you are coloring the entire state.
2. Click off the map to De-Select it. If you need to color individual counties you will need to ungroup them also. Reselect just the land and select ungroup.
3. Click on just the Ohio counties to select the land (check out using the shift key above) and then choose a new color from the Fill Bucket in the Drawing or Formating Tool Bar.
4. Once the color has been changed, drag around the entire state with your pointer to Reselect the two groupings, the text and the land, and Regroup them together, this will keep that state whole and a single unit until you are ready to do something new.
5. Do the process for each state. Ungroup, Change land color, Regroup. We have a good video on this, so check out the site below.
This guide works with PowerPoint version 2003 and older. All of the principals will work with version 2007 but the locations of the tools will differ. Most of the tools have been moved up to the top of the screen into the Ribbon.
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